Macros & Keyboard Shortcuts

File (F)
Alt + F4	FileCloseOrExit
Ctrl + O	FileOpen
Ctrl + P	FilePrint
Ctrl + Alt + I	FilePrintPreview
Ctrl + S	FileSave
Alt + S	FileSaveAll

Edit (E)
Ctrl + PageUp	BrowsePrev[iousObject]
Ctrl + PageDown	BrowseNext[Object]
Alt + K	EditBookmark
Ctrl + C	EditCopy
Ctrl + X	EditCut
Ctrl + F	EditFind
F2	RepeatFind
F5	EditGoTo
Insert / Ctrl + V	EditPaste
Alt + 1	EditPasteSpecial
Ctrl + Y	EditRedoOrRepeat
Ctrl + G	EditReplace
Ctrl + A	EditSelectAll
Ctrl + Z	EditUndo
Shift + F5	GoBack[ToPreviousEditingPosition]
Ctrl + 6	UnlinkFields

View (V)
Alt + B	ViewStatusBar
Alt + M	ViewDocumentMapReadingMode
Alt + J	ViewFooter
Alt + H	ViewHeader
Alt + P	ViewPage
Alt + 4	ViewTogglePageBoundaries
Alt + ;	ViewNormal
Alt + '	ViewOnline (ViewWeb)
Alt + \	ToggleFull[ScreenMode]
Alt + Insert	ReadingMode

Insert (I)
Alt + F3	AutoText Create (CreateAutoText)
F3	AutoText Insert (InsertAutoText)
Ctrl + 1	AutoText Edit (CreateAutoText)
Ctrl + K	InsertHyperlink
*Ctrl + Alt + F	InsertFootnoteNow {*Now used for NFg}
Ctrl + Return	InsertPageBreak
Alt + G	InsertPageNumbers[AtTheTopOrBottomOfThePage]
Alt + C	InsertTableOfContents
Alt + X	MarkIndexEntry

Format (O)
Ctrl + B	Bold
Ctrl + E	CenterPara[graph]
Alt + 2	Fontsize
Alt + 3	Font
Alt + 4	FormatChangeCase
Alt + S	FormatBulletDefault
Alt + Shift + [	FormatParagraph/BulletOneLevelUp
Alt + Shift + ]	FormatParagraph/BulletOneLevelDown
Ctrl + D	FormatFont
Ctrl + [	ShrinkFontOnePoint
Ctrl + ]	GrowFontOnePoint
Ctrl + H	Hidden
Ctrl + I	Italic
Ctrl + Shift + K	FontSmallCaps
Ctrl + E	CenterPara[graph]
Ctrl + J	JustifyPara[graph]
Ctrl + L	LeftPara[graph]
Ctrl + R	RightPara[graph]
F8	SpacePara[graph]1 (Single-space a paragraph)
Ctrl + 5	SpacePara[graph]1.5
Ctrl + 2	SpacePara[graph]2
Ctrl + -	Subscript {Toggle}
Ctrl + =	Superscript {Toggle}

Tool (T)
Alt + Shift + F11	MicrosoftScriptEditor
Alt + .	NextChangeOrComment
Alt + ,	PreviousChangeOrComment
Alt + 5	Macro1
Alt + 6	ToolsT[raditional]C[hinese]S[implified]C[hinese]Translation
Alt + 7	ToolsSpell[check]Selection
Alt + F8	ToolsMacro

Window (W)
Alt + \	ToggleFull[ScreenMode]
Alt + F6	Next[File]Window]
Alt + S	WindowArrangeSideBySide

4. Macros Applicable to Paragraphs

(1) For controlling paragraph styles in most writing tasks
Ctrl + Shift + 0 (…9)	Heading 0 through Heading 9, eg.:
Ctrl + Alt + Shift + 0 / Ctrl+Shift+0	Heading 0 (Arial / 黑体, 18 pt [小二号]. Centered. Line space: Single space. 10 pt before and 15 pt after paragraph. On the same page with the next paragraph. For the title of a thesis, paper, book, etc.)
Ctrl + Shift + 1	Heading 1 (Arial / 黑体, 21 pt. Centered. Line space: Single space. 21 pt. after paragraph. Orphan control and on the same page with the next paragraph. For level 1 headings)
Ctrl + Shift + 2	Heading 2 (Arial / 黑体, 18 pt [小二号]. Centered. Line space: Single space. 18 pt after paragraph. Orphan control and on the same page with the next paragraph. For level 2 headings)
Ctrl + Shift + 3	Heading 3 (Arial / 黑体, 15 pt [小三号]. Centered. Line space: Single space. 15 pt. after paragraph. Orphan control and on the same page with the next paragraph. For level 3 headings)
Ctrl + Shift + 4	Heading 4 (Arial / 黑体, 12 pt [小四号]. Flush left. Line space: Single space. 10 pt. after paragraph. Orphan control and on the same page with the next paragraph. For level 4 headings)
Ctrl + Shift + 5	Heading 5 (Arial / 黑体, 10.5 pt [五号], Italic. Flush left. Line space: Single space. 5 pt. after paragraph. Orphan control and on the same page with the next paragraph. For level 5 headings)
Ctrl + Shift + 6	Heading 6 (Arial / 黑体, 10.5 pt [五号], Italic. Flush left. Indent 0.74 cm [1.91 字符] from left. Line space: Single space. 5 pt. after paragraph. Orphan control and on the same page with the next paragraph. For level 6 headings)
Ctrl + Shift + N	正文 (Normal) (Times New Roman / 宋体; 11 pt / 五号. Line space: 13.2 pt)
~~Ctrl + Alt + Shift + N~~	正文Blue (NormalBlue) (正文+ Blue. Flush left.)
Ctrl + Shift + C	Chinese (Times New Roman / 宋体; 10.5 pt / 五号. Justified. Line space: 14.4 pt)
Ctrl + Shift + I	Indent (Arial / 楷体; 9.5 pt / 小五. Indent 0.74 cm [1.91 字符] from left and right borders. Paragraph space: 0.1 line after paragraph. Line space: 11.6 pt)
Ctrl + Shift + H	Hanging Indent (Arial / 楷体; 9 pt / 小五. Indent 0.74 cm [1.91 字符] from left and right borders. Hanging indent 10.748 cm ~~[1.91~~ 字符]. Paragraph space: 0.1 line after paragraph. Line space: 11.6 pt)
Ctrl + Shift + B	Bib(liographic)Indent (Times New Roman / 宋体; 10.5 pt / 五号. Hanging indent 0.74 cm [1.91 字符]. Paragraph space: 0.2 line after paragraph. Line space: 11.6 pt)
Ctrl + Alt + Shift + ;	CaseTitle (= Indent + Arial / 黑体, 10 pt, bold, italic, crimson font. Centered. Background: Grayish blue)
Ctrl + Shift + ;	Case (= Indent + Font shading: Bluish grey [RGB 218, 215, 253])
Ctrl + Alt + Shift + T	TableLabel (Arial / 微软雅黑, bold, 9 pt. Centered ~~Flush left~~. 0.5 line before paragraph. Line space: Fixed 12.6 pt. For table or figure headings)
Ctrl + Shift + T	TableText (Arial / 微软雅黑, 9 pt. Flush left. Line space: Fixed 12.6 ~~1.6~~pt. For table or figure texts or cell headings)
Alt + Shift + T	TableHangingIndentText (Arial / 微软雅黑, 9 pt. Flush left. Hanging indent 1.91 2 字符 (0.74 cm). Paragraph space: 0.05 line after paragraph. Line space: Fixed 12 ~~1.6~~ pt. Tab stop: 1.91 65字符. For aligned table or figure paragraphs and bullet points in a list)
Ctrl + Shift + E	Source (Arial / 楷体, 6 pt. Right flush. Indent 0.3 cm from left and right borders. Line space: single line)
(2) For controlling paragraph styles when writing a letter, thesis, webpage, etc. (Styles most frequently employed in MA and PhD theses as stipulated by the Department of English of Nanjing University)
Ctrl + Alt + Shift + 2	Heading 2NJU (Thesis Heading 2) (= Heading 2 + Flush left. For level 2 headings)
Ctrl + Alt + Shift + 3	Heading 3NJU (Thesis Heading 3) (= Heading 3 + Flush left. For level 3 headings)
Ctrl + Shift + L	Thesis/Letter (Times New Roman / 宋体; 12 pt / 小四. Line space: 1.5 line. For body texts)
Ctrl + Alt + Shift + B	ThesisBib(liographic)Indent (= Thesis/Letter + Hanging indent 1.91 字符 [0.74 cm]. For items in the “References” / “Works Cited” section)
Ctrl + Alt + Shift + I	ThesisIndent (= Thesis/Letter + Indent 1.91 字符 [0.74 cm] from left and right borders. For block quotations)
Ctrl + Alt + Shift + H	ThesisHangingIndent (= Thesis/Letter + Indent 1.91 字符 [0.74 cm] from left and right borders + Hanging Indent ~~1.91~~ 字符 [01.748 cm].)
Alt + Shift + ;	Webpage (Arial / 微软统一码 [Arial Unicode MS], 10 pt. Flush left. Line space: Fixed 12.6 pt; Paragraph space: 0.2 line after paragraph)
(3) For controlling line space
F8	Single-space a paragraph.

5. Macros Applicable to Fonts

(For adjusting font styles, highlighting and dehighlighting a text, reviewing a text, etc.)

(1) For controlling font styles in most writing tasks
Alt + 0	Highlight text in Light yellow, with font color set to Automatic.
Ctrl + 0	Set font to Arial / 楷体; 9 pt / 小五, Black.
Ctrl + 7	Set font to Times New Roman / 宋体; 10.5 pt / 五号.
Ctrl + 8	Set font to 10 pt.
Alt + 9	Highlight text in Bluish gray, with font color set to Automatic.
Ctrl + 9	Set font to Times new Roman / 宋体; 9 pt / 小五, Dark blue.
~~Ctrl + Delete~~	~~Strike through text~~, toggled between Hidden and not Hidden, not Underlined.
Ctrl + Q	Set font to Arial / 楷体, 五号, toggled between Bold and not Bold.
Ctrl + W	Set font to Arial / 黑体, toggled between Bold and not Bold.
Alt + /	Set font to Times New Roman / 楷体, 8.5 pt, Indigo; Hidden.
Ctrl + /	Set font to Times New Roman / 楷体 8.5 pt Indigo; Font shading: Bluish grey [RGB 218, 215, 253]. {For inserting notes in Case; = Case+F12.}
Ctrl + \ [backslash]	Dehighlight text and set font to Arial / 楷体, 8.5 pt, Red, Underlined, and toggled between Bold and not Bold.
Alt + Shift + F7	Highlight text in 50% Gray, Not underlined, with font set to White and toggled between Bold and not Bold.
F8	Single-space a paragraph.
F9	Dehighlight text and remove all formats (except Bold and Italicized).
Alt + F9	Dehighlight text, remove all formats (except Bold and Italicized), and restore Font size to 12 pt.
Ctrl + F9	Dehighlight text, remove all formats (except Bold and Italicized), and restore Font size to 10.5 pt / 五号.
Ctrl + Alt + F9	Dehighlight text, remove all formats (except Bold and Italicized), and restore Font size to 11 pt.
~~F10~~	Set font to ~~Red Struck through~~, toggled between Hidden and not Hidden, not Underlined.
Alt + Shift + F10	Highlight text in 2162853 shading, with font set to White and toggled between Bold and not Bold [Shading: RGB 165, 0, 33 (the color right of Dark red in the color matrix of MS Office 2003; ≈ cardinal red: RGB 153, 0, 54)].
F11	Set font to Blue, not Struck through, not Hidden, not Underlined, and not Bold
Ctrl + F11	Highlight text in Blue shading, Not underlined, with font set to White and toggled between Bold and not Bold.
F12	Set font to Times New Roman / 楷体, 8.5 pt, Indigo; not Hidden.
Alt + Shift + F12	Highlight text in Dark blue shading, not Underlined, with font set to White and toggled between Bold and not Bold.
(2) For wavy-underlining text segments in a paragraph so that they may be easily found and copied into a new document (doc1) using the macro “CtrlShiPeriod_FindAndCopyWavyUnderlinedAndColoredText SegmentsIntoDoc1”
Ctrl + F7	Set font to 50% gray, Wavy underlined, toggled between Bold and not Bold. {For recording, e.g. your own growth with your kids.}
Alt + F7	Set font to 80% gray, Wavy underlined, toggled between Bold and not Bold. {For recording, e.g. major events in your kids’ growth.}
Ctrl + F10	Set font to Dark red, Wavy underlined, and toggled between Bold and not Bold. {For recording, e.g. your kids’ growth in physique, endurance, self-discipline, and knowledge of or skills in daily life.}
Alt + F10	Set font to 9634006, Wavy underlined, and toggled between Bold and not Bold. [≈ Magenta] {For recording, e.g. your kids’ growth of character and emotions, and their development in the sense of morality and compassion.}
Ctrl + Alt + F10	Set font to 2162853, Wavy underlined, and toggled between Bold and not Bold. {For recording, e.g. your kids’ significant experiences with the arts, their development in the sense of beauty, and their growth in knowledge of or skills in the arts.}
Alt + F11	Set font to Blue, not Struck through, not Hidden, Wavy underlined, and toggled between Bold and not Bold. {For recording, e.g. your kids’ direct speech and their growth in knowledge of or skills in language.}
Ctrl + F12	Set font to Light blue, Wavy underlined, and toggled between Bold and not Bold. {For recording, e.g. your kids’ significant experiences of wider society and their growth in knowledge of or skills in the humanities and social sciences.}
Alt + F12	Set font color to Dark blue, Wavy underlined, and toggled between Bold and not Bold. {For recording, e.g. your kids’ significant experiences with Nature, their growth in cognitive ability, powers of reason and critical thinking as well as knowledge of or skills in science and technology.}

6. Macros Used in Processing Texts for Corpora

(1) For processing texts copied from a webpage
Ctrl + Alt + Shift + F4	Delete redundant spaces and hard carriage returns, insert a tab at the beginning of each paragraph, and substitute curved quotation marks for straight ones, etc. in English webpages. {If you use MS Word 2003, please redesignate keyboard shortcut for this macro and answer “Yes” when prompted to save the Normal.dot before exiting Word [you may use other combinations keys if “Ctrl + Alt + Shift + 4” does not work on your computer].}
Ctrl + Alt + Shift + F5	Delete *all* hard carriage returns (to merge multiple paragraphs) and redundant spaces, and substitute curved quotation marks for straight ones, etc. in English webpages. {If you use MS Word 2003, please redesignate keyboard shortcut for this macro and answer “Yes” when prompted to save the Normal.dot before exiting Word [you may use other combinations keys if “Ctrl + Alt + Shift + 5” does not work on your computer].}
Ctrl + Alt + Shift + F6	Delete redundant spaces and hard carriage returns, insert a tab at the beginning of each paragraph, and substitute tabs for spaces, etc. in Chinese webpages.
Ctrl + Alt + Shift + F7	Delete *all* hard carriage returns (to merge multiple paragraphs) and redundant spaces, and substitute tabs for spaces, etc. in Chinese webpages.
(2) For compiling entries in a corpus
Ctrl + Shift + . [shortcut shared by a group of macros]	Find and copy wavy underlined and colored text segments from an open document into Doc1 (running 20 times or 10 groups).
Ctrl + Alt + Shift + 8	Mark with “★★” paragraphs with an incorrect number (< or >11) of tabs.
Ctrl + Alt + Shift + 9	Insert sources and the date at specified tab stop positions.
Ctrl+Alt+Shift+Insert	Insert sources at the end of each paragraph in a table or tables.

_________________________________

* My graduate student Xu Derong wrote the specification of part of the macros listed here. His kind help is hereby gratefully acknowledged.

[Page last updated on May 5, 2011; June, 2011; April, 2012; March 2013; September, 2014; February, 2015; December, 2015; December, 2016; April & June, 2017; January, 2018; April, 2018]

1. Zrm (自然码)

Heading 1 (Arial / 黑体, 21 pt. Centered. Line space: Single space. 21 pt. after paragraph. Orphan control and on the same page with the next paragraph. For level 1 headings)

Heading 2 (Arial / 黑体, 18 pt [小二号]. Centered. Line space: Single space. 18 pt after paragraph. Orphan control and on the same page with the next paragraph. For level 2 headings)

Heading 3 (Arial / 黑体, 15 pt [小三号]. Centered. Line space: Single space. 15 pt. after paragraph. Orphan control and on the same page with the next paragraph. For level 3 headings)

Heading 4 (Arial / 黑体, 12 pt [小四号]. Flush left. Line space: Single space. 10 pt. after paragraph. Orphan control and on the same page with the next paragraph. For level 4 headings)

Heading 5 (Arial / 黑体, 10.5 pt [五号], Italic. Flush left. Line space: Single space. 5 pt. after paragraph. Orphan control and on the same page with the next paragraph. For level 5 headings)

Heading 6 (Arial / 黑体, 10.5 pt [五号], Italic. Flush left. Indent 0.74 cm [1.91 字符] from left. Line space: Single space. 5 pt. after paragraph. Orphan control and on the same page with the next paragraph. For level 6 headings)

(2) For controlling paragraph styles when writing a letter, thesis, webpage, etc. (Styles most frequently employed in MA and PhD theses as stipulated by the Department of English of Nanjing University)

Heading 2NJU (Thesis Heading 2) (= Heading 2 + Flush left. For level 2 headings)

Heading 3NJU (Thesis Heading 3) (= Heading 3 + Flush left. For level 3 headings)

(2) For wavy-underlining text segments in a paragraph so that they may be easily found and copied into a new document (doc1) using the macro “CtrlShiPeriod_FindAndCopyWavyUnderlinedAndColoredText SegmentsIntoDoc1”